Data Protection Policy

Below is the group’s data protection policy document which will be implemented in April 2018.

Cothi Gardeners Privacy Policy

When you join the Cothi Gardeners (CG) as a member, you provide us with some personal information. This Privacy Policy explains what information we collect and how we use it.

CG is committed to protecting your privacy and complying with the data protection laws in the United Kingdom.

Information we collect from you

We will collect information about you when you join CG or renew your membership or amend your membership details. The information we collect consists of:

  • Information to identify and communicate with you (name, address, email, phone nos)
  • Membership information (membership status, payments received)

How do we use this information?

We may use the information provided by you in a variety of ways, including:

  • To facilitate the efficient running of CG
  • To notify you of upcoming events
  • To keep you informed about your membership status
  • To make practical arrangements for CG events
  • To check the details that we hold for you

How you can access your data

You can see the information that we hold about you at any time by asking an officer of the club for it to be provided in written form.  You can correct or update, if necessary, any information by asking us to correct it.  Your data will automatically be deleted within a year if you leave CG, but you may ask for it to be deleted immediately if you wish.

Disclosing your data

CG will never share your personal details with other parties. No members of CG can see your data other than yourself and the specific officers of the club who need access to it in order to administer the membership system and for running the CG.

How is your information protected

We take protection of your personal details seriously and have appropriate security measures in place to keep it safe. We restrict access to personal information to only those in the group who require it for the running of the group.  Your information will be stored in the UK and will not be transferred to any other country.

Members will need to sign a form giving permission for the group to hold their contact information, the wording for which is shown below. These forms will be available at every regular meeting and members are asked to sign them at the earliest opportunity.

“Please confirm that you agree to us holding your personal data in our database.  We use this data to facilitate the efficient running of the group and to keep you informed of membership and group related matters.  Full details of our Privacy Policy can be seen on our website and in written form on request.

Member signature:………………………………………….Please print name:…………………………………………..

Date:…………………………………………………………………………..”